HAVwear & RASOR Quick Start Guide

An online Reactec Analytics account is required to log into www.reactecanalyticsplatform.com. If not in receipt of a welcome email telephone Reactec 0131 221 0930.
 

This is a quick start guide to setup and use the system.

 
 
 

01 Checklist of items required - Check all items received/required

 

 

02 Gather information

Checklist of items required
  1. Internet enabled windows computer.
  2. Reactec Analytics Platform Account.
  3. Tool import template.
  4. Operator import template.

 


 

List of Administrators
Details of personnel who will require to be set up as administrators to either;
- manage access to reports;
- program operator ID cards;
- program Tool Tags.
 
 
List of operators
Use the template provided (if unsure contact operator supervisor or H&S Advisor)
Populate Operator ID Template:  Download template   
  • Operator ID number, maximum 16 characters to include any numbers and letters from A-F only. This is a unique number used to identify the operator within your organisation.
  • First name and last name of the operator.
  • Operator’s Exposure Action Value (EAV) & Exposure Limit Value (ELV).
  • CSCS, NI, DOB are optional fields.
 
List of line Management
Details of personnel requiring access rights to view reports.
 
 
List of vibratory tools to be tracked
Use the template provided (if unsure contact operator supervisor or person responsible for managing tools).
Populate Tool Tag Template: Download template     
  • Tool ID (maximum 16 characters).
  • Tool Description (maximum 16 characters).
  • Tool Manufacturer (maximum 16 characters).
  • Tool Model (maximum 16 characters). Vibration Level.
  • Sound Pressure and Weight are optional fields.

 

03 Reactec Analytics Platform Set-Up - Users

Checklist of items required

  • Internet enabled windows computer.
  • Reactec Analytics Platform Account.
  • List of line management requiring access to reports.
  • List of administrators and related tasks.
 
Further support items
  1. HAVwear & RASOR System Overview 
  2. Software Admin Guide 

 


 

Activities

Employees require a user account to access the Analytics Software.
  • On the Toolbar, click Users > Create New.
  • Enter the employee's details and select the appropriate type of user. For Group Administrators it is essential to select the groups the administrator is responsible for.
  • Select the Modules the employee should have access to.
  • Use the Data Access options to specify the Groups/Regions/Divisions from which the employee can view data.
  • Select “View TEP & SEP” to create Smart Users who can access both TEP and SEP data.
  • Select On or Off to receive e-mail alerts next day for breaches of EAV, ELV or both. The time this report is received can be specified.
  • For Group Administrators and Administrators, it is essential that at least one of the Admin Access boxes at the bottom of the page are ticked:
  1. Operators: Allows the management of Operators only.   
  2. Hardware: Allows the management of Asset Admin (Hardware & Tools).   
  3. Interventions: Allows the creation of Interventions only. (This option is populated automatically populated if System is selected).
  • Click Create. The employee is added to the list of users.

 

 

04 Operator Upload

  • Checklist of items required

    • Internet enabled windows computer. 
    • Reactec Analytics Platform Account. 
    • Populated Operator ID Card Template.
    Further support items
    1. Operator  ID Card Manager Guide  

     


     

    Activities

    Prior to being able to program a card, the Operator must first be created within the Analytics Platform.
     
    1. Populate Operator ID Card Template  
    • Operator ID number, maximum 16 characters to include anynumbers and letters from A-F only. This is a unique number used to identify the operator within your organisation.
    • First name and last name of the operator.
    • Operator’s Exposure Action Value (EAV) & Exposure Limit Value (ELV). • CSCS, NI, DOB are optional fields.
     
    2. Upload Operator ID Card Template to the Analytics
    • Select Data/Project Manager from the top toolbar.
    • Select Operators from the side menu.
    • Select the Bulk Upload button.
    • Select Browse, locate the saved template, then click Open.
    • Select Import.
    • Operators will now be visible in the Operator list.
     
    Note;  For Operators that are required to view other Operators exposure data on the RASOR, take the following steps:
    • Within the Operators list page, select Edit next to the Operatorthat you want to assign Supervisor rights to.
    • Within this page tick the ‘Is Supervisor’ box.
    • Ensure the Operator is assigned to the Group they are required to Supervise.
    • Click Save.
    NOTE: RASOR functionality can be tailoured to individual operators. See software admin guide.

 

05 Tool Upload

Checklist of items required

  • Internet enabled windows computer.
  • Reactec Analytic Platform login.
  • Tool Tag Template.

Further support

  1.  Tool Tag Manager Guide 

 


 

Activities

  • Watch the video on how to program Tool Tags . View video  
  • The tool Tag Manager Software is essential software to program Tool Tags. It can be accessed from the Reactec Analytics Platform Downloads. Downloads can be accessed via the  button at the top right of screen within analytics.  You will need your Analytics user name and password to login and access this.
  • When installing the RFID reader/ Writer, please install the Hardware driver from the Reactec Analytics Platform Downloads prior to connecting the device. Downloads can be accessed via the    button at the top right of screen within analytics.  If you connect the device prior to installing this driver, dependant on operating system a driver may be installed automatically, but that driver may not work as expected. Please install the driver within Analytics Downloads, then connect the device to your PC/ tablet through USB. You will need your Analytics user name and password to login and access this. 
Prior to being able to program a Tool Tag, the Tool must first be created within the Analytics software.
 
1. Populate Tool Tag Template
  • Tool ID (maximum 16 characters).
  • Tool Description (maximum 16 characters).
  • Tool Manufacturer (maximum 16 characters).
  • Tool Model (maximum 16 characters). Vibration Level.
  • Sound Pressure and Weight are optional fields.
2. Upload Tool Tag Template to the Analytics
  • Select 'Data/Project Manager' from the top toolbar.
  • Select ‘Tools’ from the side menu.
  • Select the ‘Bulk Upload’ button.
  • Select ‘Import’ – Tools will now be visible in the Tools List.

 

06 Creating Groups

Checklist of items required

  • Internet enabled windows
  • computer.
  • Reactec Analytic Platform login.
  • List of groups.

 

Further support

  1. HAVwear & RASOR System Overview 
  2. Software Admin Guide  

 


 

Activities

1. Create a Group
  • Login to the Analytics Platform.
  • On the toolbar, select Data/Project Manager.
  • Select Groups from the side menu.
  • Select Create New.
  • Enter the name of the Group. 

 

2. Manage RASOR alerts/alarms

  • Click Operator alerts/alarms.
  •  Identify who is to receive alerts and or alarms.
  • For users to receive alarms via text messages, a mobile phone number is required .
  • Specify in the User Access tab if All Users or only specific Users are permitted to view data for this Group. If you choose Specific Users, select in the search box to choose which Users require Access.
  • Specify in the Operators tab which Operators should be assigned to the Group. Select in the search box to choose which Operators.
  • Click Create. The group is now added to the list of Groups.
NOTE:
RASOR alerts for all operators within a group create auto emails. RASOR alarms create auto emails and text messages. 

 

07 Choosing ”Enable Operators to Switch HAVwear off”

Checklist of items required

  • Internet enabled windows
  • computer.
  • Reactec Analytic Platform login.
  • Admin access

 

Further support

  1. HAVwear & RASOR System Overview 
  2. Software Admin Guide  

 


 

Activities

There is an option to enable operators to switch HAVwear OFF. When this mode is enabled (only by an Administrator) the operator can prevent at any time, the HAVwear from detecting TEP HAV risk assessment exposure data.
 
The OFF function is included for customers who are concerned about operators picking up exposure points from non-tool activity such as driving vehicles in rough terrain.
 
The operator can switch OFF the HAVwear during use by following a set sequence of pressing the HAVwear button.
 
The operator can switch the HAVwear back ON by reading a HAVwear tag.
 
1. To enable the OFF functionality select:
  • Data/Project Manager from the top tool bar;
  • HAV Options from the side menu;
  • HAVwear button Enabled from the main screen

 

08 RASOR Settings

Checklist of items required

  • Internet enabled windows
  • computer.
  • Reactec Analytic Platform login.
  • Admin access

 

Further support

  1. HAVwear & RASOR System Overview 
  2. Software Admin Guide  

 


 

Activities
 
The RASOR settings can be configured to suit specific operational requirementsThe default settings are detailed below.  To amend the default settings refer to the Software Administration Guide.
 
RASOR Default Settings
 
RASOR Data Settings
Select Data/Project Manager from the main menu and then RASOR options from the DATA  menu section to view default settings for;
  • frequency of data uploads;
  • location tracking;
  • alarm cancellation period;
  • alarm resend frequency. 
Operator Check-in options
Select Data/Project Manager from the main menu and then Operator Check-in Options from the DATA menu section to view default settings. 
By default, the check-in option is available to operators when they wish to use it. The radio button three options are;
  • Disable: The feature so the operator cannot use it;
  • Available: The operator can switch on the feature when required;
  • Active: The feature to be permanently enabled and required for use by the operator. 
Further default options are for Standard interval and Critical Interval check-in times and Grace period interval for late check-in.
 
RASOR Fixed Location Settings
If a RASOR is being used to gather data from a fixed location while permanently located in a powered Dual Charger, it does not have to be signed out by an Operator.  RASOR’s default setting is to be used in “Operator mode” while the fixed location mode is referred to as “Hub mode”.
 
Configure RASOR for Hub Mode
  • Select Data/Project Manager from the top toolbar.
  • Select RASOR Devices from the side menu.
  • Identify required RASOR device. Select the Edit button.
  • Select Hub Mode.

 

09 Program Operator ID cards

Checklist of items required

  • Internet enabled windows computer.
  • Reactec Analytic Platform login.
  • Operator ID Card Manager software.
  • Populated Operator ID Card Template.
  • RFID Read/writer.
  • Operator ID cards (mark the cards to identify the owners).

 

Activities
 
 
The Operator ID Card Manager Software is essential software to program Operator ID Cards. It can be accessed from the Reactec Analytics Platform Downloads. Downloads  can be accessed via the  button at the top right of the screen within  the Reactec Analytics.  You will need your Analytics user name and password to login and access this. 
 
When installing the RFID reader/ Writer, please install the Hardware driver from the Reactec Analytics Platform Downloads prior to connecting the device. Downloads  can be accessed via the  button at the top right of screen within analytics. If you connect the device prior to installing this driver, dependant on operating system a driver may be installed automatically, but that driver may not work as expected. Please install the driver within Analytics Downloads, then connect the device to your PC/ tablet through USB. You will need your Analytics user name and password to login and access this.
 
Uploading the Operator ID Card Template
  1. Select Data/Project Manager from the top toolbar.
  2. Select Operators from the side menu.
  3. Select the Bulk Upload button.
  4. Select Browse, locate the saved template. then select Open.
  5. Select Import.
  6. Operators will now be visible in the Analytics Software Operator list
 
Program Operator ID Cards
  1. Open Operator ID Card Manager Software.
  2. Login using the Analytics Software account credentials.
  3. Connect RFID Read/ Writer to the computer. A green tick will be displayed in the RFID Read/ Writer Status box.
  4. Click Write a Card.
  5. Place an Operator ID Card on the RFID card Read/ Writer.
  6. A green tick will be displayed in the Card Status.
  7. To upload the data to the Card, select the appropriate Write button.
  8. To program another card, simply remove the previously programmed card and place a new card on the RFID Read/Writer.
  9. Select Close to exit the Software.

 

10 Program Tool Tags

Checklist of items required

  • Internet enabled windows computer.
  • Reactec Analytic Platform login.
  • Operator ID Card Manager software.
  • Populated Operator ID Card Template.
  • RFID Read/writer.
  • Tool Tags (mark the Tags to identify the tools). Populated Tool Tag Template.
     

Further support

  1. Tool Tag Manager Guide 

 


 

Activities
 
Watch the video on how to program Tool Tags. 
 
The Tool Tag Manager Software is essential software to program Tool Tags. It can be accessed from the Reactec Analytics Platform Downloads - Download  . Downloads can be accessed via the  button at the top right of screen within analytics.  You will need your Analytics user name and password to login and access this.
 
When installing the RFID reader/ Writer, please install the Hardware driver from the Reactec Analytics Platform Downloads prior to connecting the device - Download  . Downloads can be accessed via the  button at the top right of screen within analytics.  If you connect the device prior to installing this driver, dependant on operating system a driver may be installed automatically, but that driver may not work as expected. Please install the driver within Analytics Downloads, then connect the device to your PC/ tablet through USB. You will need your Analytics user name and password to login and access this.
 
Programming Tool Tags:
  1. Open Tool Tag Manager Software
  2. Connect RFID Read/ Writer to the computer. A green tick will be displayed in the RFID Read/ Writer Status box.
  3. Select 'Download Tools' - A prompt to login using the Analytics Software account credentials will appear. Once logged in all tools that have been uploaded to the Analytics Software will appear
  4. Place a Tag on the RFID Read/ Writer. A green tick will be displayed in the Tag Status.
  5. To write data to the Tag, press the appropriate 'Write' button.
  6. To program another Tag, simply remove the previous programmed Tag and place a new one on the RFID Read/Writer.
  7. Select 'Close' to exit the Software.

 

 

 

11 Hardware verification Docking Station

Further support

Activities
 
Docking Stations are required for charging and uploading data from HAVwear devices.
 
15 Bay Docking Station:
  • Connect antenna onto the Docking station.
  • Power up the Docking Station.
  • Wait 5 minutes before checking the correct date & time is displayed.
  • Check the name of a mobile phone provider is displayed.
  • After signing out a HAVwear device the Operator’s name is displayed on the HAVwear screen (refer to Operator poster for instructions)

 

4 bay Docking Station:
  1. Power up the Docking Station.
  2. Check a mobile phone signal is available (any number of lit LED lights indicate a signal).
  3. After signing out a HAVwear device the Operator’s name is displayed on the HAVwear screen.
Note:  Place the RASOR/HAVwear into the Docking Station/RASOR Charger retaining clips and press down on the orange plastic moulding of the device to ensure it is firmly clipped into place.  Do not press down on the LCD screen of the unit as repeated or excessive force to this window may damage the device


 

 

12 Hardware verification Dual Charger

Checklist of items required

  • Operator ID Card 
Activities
 
Dual Chargers are required for charging RASOR and HAVwear devices
 
  • Place the RASOR and HAVwear into the Dual Charger.
  • Power on the Dual Charger.
  • Check a GPRS signal is confirmed when the time and date are displayed on the RASOR screen.
  • After signing out HAVwear check the first name initial and first three letters of the surname of the Operator are displayed on the HAVwear screen.
  • After assigning a RASOR check the first name initial and surname of the Operator are displayed on the RASOR screen.

 

 

 

13 Using HAVwear

Checklist of items required

  • Operator ID Card 
  • Docking station/dual charger.
  • Tool tags.

 

Further support

 


 

Activities
 
  • HAVwear is signed out from a Docking Station/RASOR then placed into the holder and securely fastened to the wrist.  
  • Before using each tool, tag to tool by pressing and releasing the HAVwear button before placing the face of the HAVwear close to the Tool Tag to enable communication with the Tool Tag. Repeat this process for each tool used during the shift. The HAVwear should be worn on the wrist at all times during a shift. 
 

 

 

 

14 Using RASOR

Further support

Activities
 
  • RASOR gathers exposure data from HAVwear and other third party sensors when within 30m of such sensors.  
     
  • RASOR is signed out using an Operator Card after removal from a Dual Charger. RASOR can be attached to a belt using the belt clip or attached using a lanyard. A RASOR can also remain within a Dual Charger to gather data from nearby workers.  
     
The RASOR display can notify the User from a menu of options.
  • STATUS of all HAV data collected from HAVwear monitors (or other sensors) which have been in proximity to the RASOR and for which the RASOR user has access to.
  • ALERTS INFORMATION on received alerts and alarms from HAVwear monitors (or other sensors).
  • PANIC is an on screen guide to setting of a Panic Alarm.
  • Check-in Check-out is a sequence of actions, required to follow a lone worker notification process. 
 

 

 

 

15 Management training

Checklist of items required

  • Management training video.
  • Management training Powerpoint.
  • Operator posters.
Activities
 
 
NOTE: The HAVwear is a re-chargeable product with the following battery life / charge requirements.
 
  • After a typical days use of a fully charged unit the time to re-charge is 33 minutes.
  • Max Battery life 36 hours, when Bluetooth is activated.
  • The HAVwear should be re-charged fully before being put into storage where not mounted in a powered up docking station.
  • For greater details refer to the HAVwear battery care section of the user manual HAVwear System Overview.
 

 

16 Operator training

Checklist of items required

 


 

Activities
Ensure operators can demonstrate;
  1. Signing out a HAVwear;
  2. Fitting the HAVwear into the wrist strap and onto the wrist;
  3. Switching HAVwear OFF (if required);
  4. Successfully connecting to a number of tool tags;
  5. An understanding of the HAVwear screen display and alerts.
 
Ensure Operators can demonstrate;
  1. Sign out RASOR;
  2. Navigating the RASOR menu options;
  3. View colleague’s exposure data and acknowledge alerts;
  4. Setting off a Panic alarm;
  5. Performing Check-in Check-Out functionality.
 

 

 

 

17 Scheduling a Report

Any Reactec Analytic Platform report can be scheduled to be received by e-mail on a regular basis such as daily, weekly or monthly. Scheduled reports are PDF copies of the Reports sent to one or more user email addresses on a predefined schedule. These are useful to ensure key stakeholders are kept informed.
 
  1. On the Toolbar, navigate to the report that you want to schedule.
  2. Using the Filter options, filter the report data as required then click Email PDF .
  3. Enter an email address for each person you want to receive a PDF copy of the report .
  4. Select Periodically. The Schedule options are displayed.

 

 

 

18 Reports summary - Best usage View the onscreen Help for further information

 

Workforce Average Exposure

 
Review trend of overall HAV exposure and the impact of either exposure reduction activity and or levels of workload in relation to average.
 
Frequency - Quarterly / Annually
 
 
 

 

Exposure Levels Reached

 
To address any breach of exposure. Monthly/Quarterly as part of the management review, total exposure level breaches and exposure level breaches over time.
 
Frequency - Weekly / Monthly / Quarterly
 
 
 

 

Operator Average Exposure

 
 
Review operators most exposed overall and their exposure trends. Further view of tools used overall to understand main source of exposure as well as specific daily tool use and tool sharing. This information better supports exposure reduction planning.
 
Frequency - Weekly/ / Monthly / Quarterly Annually in support of Occupational Health Surveys
 
 
 

 

Top Tool Exposure

 
 
Review which tools are most exposing operators to HAV overall and the trend of exposure. This can help in understanding actions that will provide the greatest benefit in reducing exposure to workers by identifying tool replacements or changes in working practices.
 
Frequency - Monthly / Quarterly / Annually
 
 
 

 

RASOR - Live Dashboard

 
 
Key statistics received from RASOR devices active within the day. Monitor the exposure levels of deployed operators, alarms and locations of active RASOR's.
 
 

 

RASOR - Operator Alarms

Reports all alarm activity over a selected time period. Use of an action icon allows all details of the alarm to be reviewed. Ensure alarms are managed adequately and repeating patterns identified for action.
 
 
Frequency - Weekly / Monthly
 
 

 

 

Customer support

 

  Download the guides

 

HAVwear
Select here to download the Quick Start Guide (PDF).


HAVwear + RASOR
Select here to download the Quick Start Guide (PDF).


SAFE-DISTANCE
Select here to download the Quick Start Guide (PDF).

 

 
 
 
 
 
 

 

 

Testimonial:

AMEY North Lanarkshire - Gerry Kennedy, Roads Manager

“Before the HAVmeter, we relied on manual input, with a guy basically using his memory at the end of the day for the time that he has spent using vibratory tools. With the HAVmeter, we have an accurate, user friendly piece of kit which allows us to manage HAV more easily. It really is a Health and Safety Management tool. We have been able to make major savings through cutting out administrative costs.”